Taking board meeting minutes is an essential, yet overlooked aspect of board governance. Whether they are an official record, or simply an organizational tool, minutes make sure that every decision and action taken at a meeting are click documented. They also assist in enforcing corporate and director accountability.
It is essential that the process of creating minutes is clearly defined. While there are a number of methods to create minutes, the most efficient method for recording them is using a tool that permits quick and efficient recording when the board is in session. This technology can cut down the time required to make minutes, and ensure that all information is gathered.
The purpose of meeting minutes should be to provide a factual and objective report of the meeting, without expressing opinions or bias. However, this can be challenging when emotions are high or the board is divided. It is therefore crucial that the person taking the minutes be able to separate their own feelings and observations with those of the board as they record their observations.
To assist with this, Bowie recommends that board secretaries use a consistent format to record their meeting minutes. This makes the minute-taking process as streamlined as is possible so that the board can spend more time discussing issues and responding to questions. She suggests that all changes of the minutes are documented so board members can see whether they have been revised.
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