Virtual Board Meetings are a wonderful alternative to face-to-face meetings. They can be an adaptable and efficient method for non-profit organizations to communicate with their board members and directors. The transition from in-person to virtual meetings is not without its difficulties. To ensure an efficient engaging, effective and enjoyable board meeting, non-profit leaders should adhere to a few guidelines to ensure that things run smoothly.
Keep the meeting focused on the agenda.
It’s easy to lose your focus or lose interest during a virtual meeting. It is essential that participants remain focused on the agenda, and that board members don’t stray from the agenda’s content. It’s beneficial for businesses to record virtual meetings and distribute the minutes following every meeting.
Increase Attendee Engagement
It is essential that nonprofits keep a high level of board member involvement when they change to a digital format. Meetings can become tense and uncomfortable when participants struggle to communicate with each with one another via a digital platform. To avoid this from happening, it’s vital that the chairperson of the board create an appropriate tone and ambiance for each meeting and to establish rules for participation and communication.
One of the biggest hurdles with virtual meetings is avoiding the dreaded “zoom fatigue”. Meetings that are too long make attendees feel exhausted and disconnected from each other. Presenters should be able to narrate their video and slides prior to when the virtual meeting starts to keep participants engaged. They should also encourage attendees to take short breaks between each session.
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